Running an experiment in GANIL
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    • TransNational Access @ GANIL
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TransNational Access @ GANIL

GANIL is an Infrastructure supported by the European Community through the european contract:
  • EURO-LABS contract in the framework of Horizon-INFRA-1-2021-SERV-01, for the period from September 1st, 2022 to August 31st, 2026.
This contract enables GANIL to reimburse the travel and living expenses of researchers coming to carry out experiments during this period. Priority is given to new users and also young researchers.

Eligibility

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This contribution can be allocated to scientists if they work in an Institution established in a Member State or Associated State (excluding French Laboratories). To be eligible, the experiment must have a spokesperson or a co-spokesperson from an Institution of a Member or Associated State (excluding those from French laboratories), and the majority of the users must work in a country other than France.
Access for user groups with a majority of users not working in a EU or associated country is limited to 20% of the total amount of units of access provided under the grant.The eligibility for access can be found in Article 16.1 of the Horizon Europe Grant Agreement

Financial support

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The financial contribution covers (partly or completely) the travel and living expenses during the experiment at GANIL. Presently, the accommodation expenses are reimbursed on the basis of original invoices with a maximum of 90€ per night (breakfast included). Each meal expense, during the stay at GANIL, is reimbursed on the basis of 17€ per lunch or 23€ per dinner. The travel expenses on the basis of the original travel tickets. The travel cost must be economic and realistic.

Researchers could stay at the GANIL Guest House (Maison d’Hôtes) (25 € per night).

Reimbursement of the travel costs is regulated by the following rules:

  • economy class for air fares,
  • users will have to produce evidence of their means of transportations ( ie. train tickets, plane ticket, invoice…). Whenever they will choose to take a private or a rent car, they will be reimbursed on the basis of a train ticket second class + expenses of motorway toll.

Concerning the subsistence allowance, day of arrival and day of departure are counted as one full day.

Application & follow-up procedures

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HOW TO APPLY

1° Submission of experimental proposals

Prior to start the formal application process in order to discuss the technical aspects and feasibility of the project and the eligibility of the user group please consult the following pages:

Only members of experiments approved by the GANIL Selection Panel could obtain a financial contribution. The Selection Panel meets at the occasion of the GANIL Program Advisory Committee (PAC) meetings.

2° Application for TNA access

After the approval, the spokesperson is informed (by e-mail) of the acceptation of his / her experiment. Then the spokesperson should download, fill and send the  application form for financial support to Sabrina Lecerf (tna@ganil.fr). This form should mention the approved experiment and include the names, nationalities, affiliations and positions of the applicants as well as an estimation of the financial needs.

Groups proposing interdisciplinary physics experiments are encouraged to ask for financial support if the experiment is an application of Nuclear Physics methods, i.e. to be performed with accelerated beams. It is planned that up to 30% of the TNA GANIL budget, within the EURO-LABS project, will be spent on non-Nuclear Physics experiments.

HOW TO GET REFUND

1°After the experiment – Group leader action

Each Group Leader (spokesperson or co-spokesperson) of an experiment supported by the EU Programme is requested to :

  • Fill-in the experiment report experiment report and send it back to the following e-mail address: tna@ganil.fr. Please note that no travel reimbursement could take place before receiving this report.
  • Every publication resulting from the experiment supported by ENSAR2 should contain the following acknowledgement: “This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement n°654002.”
  • Keep the GANIL informed of all the publications referred to above by sending the references to Sabrina LECERF by e-mail (tna@ganil.fr).

2°After the experiment – Participant financial requests

Each participant of the experiment mentioned in the application form, will receive an e-mail to inform on the process to get the financial support. To obtain the reimbursement of travel costs, each participant must send all the original tickets with the reimbursement form, in an envelope to :

GANIL
Service TNA/EURO-LABS,
Marie-Laure ABAVENT
BP 55027
14076 Caen cedex 5
France

Please note that participants staying at the GANIL Guest House (Maison d’Hôtes) do not need to pay for their stay. This fee will be directly supported by TNA.

Useful forms & links

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